Managed Printing Service
WHAT IS A "MANAGED PRINTING SERVICE?"
The business world has transformed, new technologies and services are now available to enable organizations to focus more on their core business rather. With businesses getting more agile, small to large-sized organizations uses managed services to immediately implement technologies to support the business while maintaining and controlling cost and expenditure.
Managed Printing Service (MPS) is the outsourcing of your printing needs delivering printing, scanning, and copying as a service rather than as a product.
In the olden days, IT professionals in organization has to plan, purchase and maintain the printer fleet of the organization. The organization itself has to invest heavily in the purchasing, maintenance, technical refresh and disposal of these units.
With MPS all these are being taken care of by the provider.
WHY USE MPS?
MPS is becoming a necessity for most businesses. MPS plans and manages the printing requirements of the organization to improves the efficiency of printing and to provide critical business analytics on actual printing consumptions to help drive operational cost down thereby increasing the overall bottom-line.
The 4 major advantage of using Managed Printing Services are:
- Efficient and effective use of printing technology
- Costing saving and control
- Time Savings
- Boost on Productivity
Efficient and effective use of printing technology
Through analysis and planning, MPS providers assists in strategizing and planning the right printing technology for the organization. This can include, replacement of old and slow printers, consolidation of printer used by different departments, distribute printing, multifunction capabilities, etc..
With better printing infrastructure and centralized resources management, printing security can be implemented and small environment footprint can be achieved.
HOW DOES IT SAVE COST?
The Managed Printing Service provider checks every requirement of the paper and the printers already being used in the organizations. Here is how an expert MPS provider saves cash flow:
- Use new, compact, multi-functional, and faster printers rather than old and slow ones.
- MPS providers help reduce waste with the effective use of high-quality draft modes and duplex printing. Optimal use of ink, toners, and paper is possible in this way.
- A transparent cost-per-print will let you pay only for the required printing, and the job of accurate results is the provider’s job.
- With MPS providers, you can save money on buying printers and only pay for the operating expenditure.
The cost of support and downtime also gets saved as it is the provider’s responsibility.
HOW DOES IT SAVE TIME?
The urgent requirement of the print can be delayed with the slow devices. The chances of malfunctions and changing the need for toner cartridges are also possible. It holds the necessary work and eats all the time of crucial tasks.
However, with Managed Printing Service, the management and maintenance of the printing devices will get done by the provider. The MPS suppliers will provide regular maintenance and tuning of the printer hardware and settings to ensure smooth and optimal printing performance.
BOOST PRODUCTIVITY
With the help of MPS, organizations can now focus on what really matters for the business. In fact, MPS can support business operation by ensuring that printing needs are well taken care of.
By outsourcing non-core business functions such as printer cleaning, repair and maintenance, the organizations focus is shifted to activities that increases revenue. And by leveraging on the MPS provider’s proficiency with printing, scanning, and document management, the companies’ staff can work effectively on their tasks and increase their productivity.